举报政策

Whistleblowing Privacy

1. Purpose and Scope

This Whistle-blowing policy aims to provide a means through which CCS employees, volunteers, donors, vendors and other stakeholders to report any activity that infringes on CCS’s code of conduct or violates the law so that the organisation may take up relevant action. It also serves to assure the Whistle-Blower that he/she is protected from reprisals.

2．Definition

Whistle blowing is defined as a deliberate, voluntary disclosure of individual or organisational malpractice by a person who has or has had privileged access to data, events, or information about an actual, suspected, or anticipated wrongdoing within or by CCS that is within its ability to control.

3. Scope

This policy applies to all Board, committee members, staff, key volunteers and all external parties who are partnering with CCS. These parties include customers, vendors, contractors, applicants for employment, and the general public. This policy serves to allow the above personnels or members of the public to report perceived incidents relating to but not limited to the issues mentioned below so that CCS is able to address complaints by taking appropriate action and make room for continuous organisational improvement.

a) Unethical & improper practices or alleged wrongful conduct in matters of financial reporting, internal controls or other related matters.

b) Impropriety, corruption and bribery, acts of fraud or suspected fraud.

c) Embezzlement, misappropriation, theft or unlawful use of CCS’s properties, assets or resources.

d) Conduct which is an offence or breach of law.

e) Abuse and misrepresentation of power or authority.

f) Serious conflict of interest without disclosure.

g) Intentional provision of incorrect information to the authorities.

h) Disclosure of confidential information to outside parties.

i) Intimidation, discrimination or harassment of employees and external parties during the course of work.

j) Irregularities in financial reporting, questionable accounting or audit matters

k) Falsification or fraudulent alteration of documents (contractual agreements, invoices, purchase orders etc.)

l) Unsafe work practices that endanger the health or safety of persons or environment

m) Acts of retaliation, intimidation or harassment, discrimination or unfair treatment against staff who have made an allegation or assisted in the investigation of an allegation

4. Reporting and Investigation Procedures

This Policy encourages the individual reporting, to provide his or her name and contact details in order to facilitate appropriate follow-up and investigation. Any complaint lodged anonymously shall be investigated based on its own merit.

A complainant may address his or her complaint to any of the below: